Whether you are starting a new company or you’ve been in business for years, it is important to keep your company’s records organized. Your lawyer, your accountant, your bank or a prospective buyer of your business will likely need to see accurate record keeping. It’s best to start a Minute Book when you incorporate and to keep it updated each year with an Annual Return and as any changes to shareholders, directors, addresses, names, etc. occur.
How Much is a Minute Book?
At East Calgary Registry, we offer a Minute Book for $66 plus GST which includes the Legal Ease Do-It-Yourself Incorporating and Organizing a Corporation Kit.
We recommend that you purchase this minute book at the time of incorporation. If you want to purchase the minute book at a later date, you may do so. However, you will need to replace the Articles of Incorporation and By-Laws that come with the Legal Ease Kit with the Articles and By-Laws that you provided at the time of incorporation. Unless you amend the articles with Corporate Registry, the articles that you provided at the time of incorporation are the official articles on record. If you have any questions about this, feel free to ask our Level III CORES staff for assistance.
Minute Book Contents
The contents of the Minute Book may vary from corporation to corporation, depending upon who has kept the corporate records organized. Generally, the Minute Book should contain:
- Certificate of Incorporation and NUANS Report (all pages)
- Shareholder Agreements
- Subscription for Shares
- Director Meetings/Resolutions
- Shareholder Meetings/Resolutions
- Register of Directors and Officers
- Shareholder Certificates
- Shareholder and Securities Registers
- Annual Returns
- Agreements, Leases and Financial Statements